Before You Leave (1-2 Weeks Out)
Start with these items well before departure. Booking early gives you the best hotel options and rates.
Planning checklist:
- Confirm tournament venue, dates, and brackets
- Read stay-to-play and housing requirements
- Book hotel room blocks (contact sales team directly)
- Confirm breakfast hours with hotel
- Arrange transportation (bus, carpool, or individual)
- Check parking availability and costs at hotel and venue
- Stock up on snacks, sports drinks, and team meals
- Share itinerary, addresses, and emergency contacts
- Pack team first aid kit
- Confirm room assignments and key distribution plan
Team Packing List
Each family should pack these essentials:
Player packing list:
- Uniforms (home and away) for all possible games
- Cleats and backup cleats
- Practice clothes
- Toiletries and personal items
- Phone charger and power bank
- Snacks and water bottle
- Cash for concessions and incidentals
- Copy of tournament schedule
- Team jersey for casual wear
Arrival Day
Check in as a group if possible. The hotel can pre-key all rooms and have welcome packets ready. Hold a brief team meeting to review the next day schedule, confirm transportation, and set expectations.
Game Day
On game day, stick to the routine:
Game day checklist:
- Eat breakfast at the hotel (confirm it opens early enough)
- Leave 30 minutes earlier than you think you need
- Bring all uniforms, water, snacks, and first aid
- Have the venue address and parking info ready
- Assign a parent volunteer for scorekeeping or sidelines
- Plan post-game meal location in advance
- Use hotel pool or common areas for recovery between games