What Is a Room Block?
A room block reserves a set number of rooms at a guaranteed group rate for your team. Families book individually under the block using a booking code or link, so each family controls their own reservation while getting the team discount.
How to Set Up a Room Block
Contact the hotel sales team with your team name, tournament dates, and estimated room count. They will create a group rate, assign a booking code, and provide a cutoff date. Share the booking link with families immediately.
For Marriott properties (Residence Inn, Fairfield Inn), use Marriott Bonvoy group travel tools. For Hilton properties (Home2 Suites, Homewood Suites), use Hilton group booking options online or via their sales department.
Room Block Perks to Negotiate
Hotels experienced with sports teams often provide these perks:
Managing Your Room Block
Track which families have booked and follow up with those who have not. Communicate the cutoff date clearly — after that date, unbooked rooms are released and the group rate may no longer be available.
If you need to add rooms after the block is full, contact the sales team. They can often add rooms at the same rate if the hotel has availability.
Frequently Asked Questions
What happens if not all rooms in the block are booked?+
After the cutoff date, unbooked rooms are released back to the hotel. Booked rooms are still held at the group rate. Some contracts may have attrition clauses, so read the terms carefully.
Can families modify or cancel their individual reservations?+
Yes. Each family controls their own reservation under the block. They can modify or cancel within the hotel standard cancellation window, typically 48 hours before arrival.